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10+ Best Document Management Softwares 2021

When it comes to our daily business processes, especially in the corporate setup, it’s impossible to go through a day without creating, sorting, viewing, and sharing documents. To sum things up, workplace document processes such as project proposals, technical documents, guidelines, or training materials are so indispensable.

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Logo Name Rating CEO Pricing Founded Revenue Employees Location Reviews Customers
Openkm 8.5 Mario Z. $0 2005 $1M 75+ Spain 1987+ Reviews 155000+
WebMerge 8.6 Jeremy Clarke $31.99 2011 $2 M 10+ Indiana 1879+ Reviews 3000+
Dropbox 8.7 Drew Houston $19.99 2007 $511M 2323+ California 1897+ Reviews N/A
Laserfiche 8.8 Chris Wacker $60 1987 $67.5 M 450+ California 1985+ Reviews 1000+
FileHold 8.9 Larry Oliver $15 2005 $3 M 50+ Burnaby 1987+ Reviews 1000+
DocuWare 9 Jurgen Biffar $300 1988 $34.8 M 266+ Germany 1879+ Reviews 99996+
Zoho Docs 9.1 Sridhar Vembu $0 1996 $600 M 9100+ Chennai 1789+ Reviews 45000000+
Templafy 9.2 Jesper Theill Eriksen N/A 2014 $32.2 M 241+ New York 1897+ Reviews 500000+
M-files 9.3 Antti Nivala N/A 1987 $78 M 469+ Plano 1789+ Reviews 9000+
eFileCabinet 9.4 Jesse Wood $15 2001 $25 M 68+ Utah 1878+ Reviews 160000+


8.5 User Rating
$0 Price
Integration Security, Electronic Signature, Collaboration Features
OpenKM is a open-source cloud-based software that is available in the market, programmed to provide document management solutions. This software solution helps its users automatically process mail archiving, cryptography, calendars, and more, especially for business businesses. This app is also highly integrated with various third-party applications, including Microsoft Office, Vtiger, for faster document management processes. For more than 14 years in the business, OpenKM becomes one of the leading providers of the Free/Libre document management system. As one of the premier document management solution provider, OpenKM has been trusted by more than 155,000 users around the globe. The platform is also listed as one of the best document management platform for individuals and businesses, competing against other document management providers like PandaDoc, M-Files, eFileCabinet, Zoho Docs, Templafy, FileHold, Laserfiche, and DocuWare. Today, OpenKM continuously grows and expands its reach across a global scale, enabling them to earn $1 million in revenue as a company.


8.6 User Rating
$31.99 Price
Data routing, Dynamic formatting, Workflow Management Features
WebMerge, or now known as Formstack Documents, is a web-based document management system that enables users to streamline document processes. This software app allows its users to merge documents, such as Word documents, Excel spreadsheets, PowerPoint presentations, or PDFs right into the cloud. WebMerge also allows its users to customize your document easily and merge data, for the application provides seamless integration with other third-party applications like Google Drive, Salesforce, Zapier, Box, and DocuSign. Since its launch in 2011 by Jeremy Clarke, WebMerge has been expanding its document generation service across various industries like healthcare, real estate, nonprofit, and finance. With more than 3,000 users that trust the platform's capabilities, WebMerge becomes one of the leading platforms for document management, together with other applications like eFileCabinet, M-Files, Templafy, DocuWare, FileHold, and PandaDoc. With its high-powered document management capabilities, from document creation down to integration, WebMerge becomes one of the fastest-growing document management providers, earning $2 million in revenue.


8.7 User Rating
$19.99 Price
Automatic updates, File storage, Efficient syncing Features
Dropbox is a cloud-based software that offers file storage and collaboration solutions, fit for every business. This software app pioneers among cloud storage and document syncing software solutions in the market today. With its top-notch features like encryption security, collaboration functionality, file synchronization, data backup, and productivity tools, Dropbox allows its users to manage document processes in one app seamlessly. Started as a startup company by MIT students Arash Ferdowsi and Drew Houston, Dropbox was designed in 2007 to bring files together in one central place. Dropbox then grows as a software, as the platform was ranked as the most valuable startup in the world. Today, more than 14 million companies and individuals have been backing into Dropbox's extensive document management features, including some of the leading brands like Under Armour, University of Florida, Spotify, Hewlett Packard Enterprise, and Arizona State University. When it comes to the app's milestones as a company, Dropbox currently earns more than $1.661 billion in revenue.


8.8 User Rating
$60 Price
Document Management, Collaboration Tools, Workflow Management Features
Laserfiche is one of the leading content and document management solution that automates document processes across the organization. Laserfiche’s document management features allow its users to digitize business documents enabling them to experience a code-free process. All of these high-end benefits are possible, thanks to the app’s features like content capture, imaging, file sync, storage, archiving, document management, record management, and more. Established in 1987 by Nien-Ling Wacker, Laserfiche was programmed to support electronic document repository demand for secure storage and instant document retrieval. In 1993, Laserfiche then released its first PC-based client-server document imaging system. Together with its robust capabilities to provide the best document management solutions, Laserfiche is now utilized by thousands of users, spanning across different industries like commercial, healthcare, law enforcement, and insurance. Laserfiche was also recognized as part of the best document management software today, together with other platforms like WebMerge, PandaDoc, eFileCabinet, E-Files, Zoho Docs, DocuWare, FileHold, and Dropbox.


8.9 User Rating
$15 Price
API, Records management Integration, Document control Features
FileHold is another document management software available in the market today, programmed to provide organizations the high-end document workflow that they need. This enterprise-grade software offers the standard documentation solutions for document approval, document archiving, retention, document security, control, and audit trail. FileHold also provides document scanning, capture, indexing, storage, search, versioning, and compliance functionalities. FileHold is primarily a privately owned corporation based in British Columbia, Canada. The application was established in 2005 and had been providing affordable and easy to install document and records management solutions. Since its establishment, FileHold leads in providing the best document management across thousands of businesses and individuals. Today, FileHold becomes one of the primary competitors for other document management providers like Dropbox, Laserfiche, PandaDoc, M-Files, Templafy, DocuWare, and eFileCabinet. When it comes to its operations as a company, FileHold is currently under the supervision of Larry Oliver, CEO, with company revenue earning of $3 million per annual.


9 User Rating
$300 Price
Collaboration tools, Workflow management, Invoice processing Features
DocuWare is a document management software solution that provides cloud-based functionality to its users. The platform aids businesses in automating their workflow into a digital system to decrease the use of paper. On top of that, DocuWare gives you fantastic features, including full-text indexing, task control, SAP records, versioning, and so much more. DocuWare is primarily designed as document management and enterprise content management software. Since its establishment in 1988, DocuWare pioneers in providing high-end solutions for business document management processes. As of today, DocuWare has now been trusted by 100,000 active users across 70 countries, making the app one of the best document management platforms to use. DocuWare also competes against other leading document management platforms, such as PandaDoc, M-Files, eFileCabinet, Templafy, Zoho Docs, FileHold, Laserfiche, DropBox, and WebMerge.

Zoho Docs

9.1 User Rating
$0 Price
Cloud Storage, Security Advanced analytics, Mobile Apps Features
A part of Zoho Office Suite's comprehensive web-based online office suite, Zoho Docs, is another document management software for teams and individuals. This platform helps businesses with file organization and syncing, within its digital harddrive, all thanks to its set of robust features, such as email-to-upload, cloud storage, and uploading different file formats. What makes Zoho Docs the best platform for various users is it utilizes an open application programming interface, with plugins for Microsoft Word and Excel, as well as and Firefox. In 2007, Zoho Corporation ventured into programming high-end document management that handles document creation, file sharing, and file synchronization. Zoho Docs then emerge to help businesses go paperless and build a digital workplace for effective collaboration. Today, Zoho Docs has been utilized by more than 45 million users, making the app listed as one of the best document management platforms, together with other apps like PandaDoc, eFileCabinet, DocuWare, FileHold, Laserfiche, and Dropbox.


9.2 User Rating
Document Compliance Management, CRM integrations, DMS integration Features
Templafy is a cloud-based content management system that manages and updates digital assets and documents. Templafy eases up content and document management through the application's automation, templates, and cloud technology. What also makes this platform superb is it provides real-time update features that track permissions controls for who can access and edit content. Moreover, Templafy also works on Android and iOS mobile devices. Nevertheless, there are still qualities concerning Templafy that are essential for you to know. Templafy might be the right platform for you, but the app's pricing is a little bit expensive for small organizations, and it takes time to configure and master how the app works.


9.3 User Rating
Collaboration Tools, Workflow automation, Access Control Features
M-Files is a document management software solution that allows businesses of all sizes to manage, organize, and track their documents. This platform provides multiple deployment options, whether on cloud-based, on-premises, or have it both for full flexibility. With M-Files, you have access to its robust features, including its mobile access, workflow automation, eSignature, and much more. What also makes M-Files a powerful platform for document management is it provides vast integrations with other applications, such as integrations with Microsoft Sharepoint, Microsoft Dynamics, Salesforce, SAP, DocuSign, AutoCAD, and GSuite document management. Founded in 1989, M-Files has been providing enterprise information management solutions (EIM) that manage documents and information across businesses. The platform becomes recognizable among businesses and organizations, making M-Files the go-to platform for leading brands like Comcast, SAS, Yokohama, Caverion, and Sagem. With more than 9,000 users that trust M-Files, the software also becomes the prime competitor for other document management platforms like PandaDoc, Templafy, Zoho Docs, and DocuWare.


9.4 User Rating
$15 Price
Built-in security, Mobile optimization, Integration Features
eFileCabinet is another comprehensive document management software platform. The app offers its high-end tools for businesses of all sizes to streamline their workflows, improve productivity, and increase profitability through its robust features such as secure file-sharing, eSignature requests, email importing, and much more. Started as a platform product built to store digital records for an accounting firm, eFileCabinet started its humble beginnings in 2001 through its founder, James Blaylock. eFileCabinet then becomes recognizable among other accounting firms and organizations, making the founder respond to the software's unexpected demand. From a digital record storing platform to document management and enterprise content management platform, eFileCabinet now becomes one of the fastest-growing platforms, having an estimated 160,000+ active users. As eFileCabinet creates its name in the industry, the software is also tagged as one of the best document management software, together with other applications like PandaDoc, M-files, Templafy, Zoho Docs, DocuWare, FileHold, and Laserfiche.

The fact that businesses deal with multiple documents, it’s extremely important not to get things out of hand. This fact also marks the importance of document management software. But what is a document management software? Document management software or DMS is a platform that delivers creation, storing, managing, protection, and retrieval processes for documents. This platform is highly essential for every business operation, considering that DMS seamlessly manage critical documents in a single platform.


  • It improves regulatory compliance.
  • It provides backup and disaster recovery for documents.
  • It establishes an efficient document collaboration process.

It’s also important to know that the more we create and rely on documents for our work, the more we should see it as a critical aspect that should be managed accordingly across our operations. With this said, you should also consider having one document management software on your end. And for you to find out the best platform for you, you can choose to browse our list for the best DMS platform for you to use.